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Client timeline
Maya Brooks (C-0002)
Opaque token. The chart behind it stays in the source system. Ask Mindful reads this same timeline.
E-2 2.5
Admitted 2026-10-01. Still admitted.
| Clock | Rule | Due | Status | Cites |
|---|---|---|---|---|
| Services must start within 30 days of the assessment | ASSESS-FRESH |
2026-09-08 | overdue | A-021 |
| Initial treatment plan (initial ISP) | ISP-INITIAL |
2026-10-02 | overdue | A-022, L-010 |
| Initial approval request sent to the plan | AUTH-REQUEST |
2026-10-02 | overdue | A-011, M-002 |
| Extension (continued-stay) request | EXT-REQUEST |
2026-10-22 | upcoming | A-011, M-002 |
| Next treatment plan review | ISP-REVIEW |
2026-10-31 | upcoming | A-049 |
| Provider's informal appeal at DMAS | DMAS-PROVIDER-APPEAL-30 |
2026-11-04 | upcoming | A-028, A-029 |
| Member's appeal to the health plan (provider files only with the member's written consent) | MEMBER-APPEAL-60 |
2026-12-03 | upcoming | F-006 |
Chart check 4 findings
| Finding | What was found | What to do | Rule |
|---|---|---|---|
| critical Note text matches an earlier note Maya Brooks (C-0002) · 2026-10-03 |
The individual note N5 (2026-10-03) is at least 90% the same wording as N4. DMAS does not reimburse dates of service whose notes are not individualized, and duplicated notes do not count. | The author rewrites it to show what was different for this person that day (what they said, did, and how they responded), or the day is not billed. A group note must show each person's own participation. | NOTE-CLONEDA-023 |
| critical Note is still unsigned Maya Brooks (C-0002) · 2026-10-04 |
The progress note for 2026-10-04 has no signature. It was due 2026-10-05 (next business day, Virginia state holidays + weekends); today is 2026-10-08. | The author signs and dates it now with the date they actually sign. Do not back-date. Tell the compliance officer how late it is. | NOTE-UNSIGNEDA-023 |
| high No time or units on a billable note Maya Brooks (C-0002) · 2026-10-05 |
The individual note for 2026-10-05 records neither minutes nor units. A note has to show content that supports the time or units billed. | The author adds the time actually spent (start and end for mental health services) before anything is billed from this note. | NOTE-NO-TIMEA-023 |
| normal 4 hours on 2026-10-04 (minimum 5) Maya Brooks (C-0002) · 2026-10-04 |
ASAM 2.5 needs at least 5 service hours on a service day. 2026-10-04 shows 4. No deviation note is linked to that day. The chart does not say adult or youth; this assumes adult. | Document the reason the person did not complete the minimum, and tell the plan about the deviation (weekly for ASAM 2.1 and 2.5; at the next authorization review for MH-PHP). Do not bill hours that were not delivered. | DAY-HOURSA-016 |
Cases
Authorizations
- AU-READY approved 2026-09-28 through 2026-10-23
Notices
- D-1 authorization letter 2026-10-04
Mailbox and team 4
Follow-up · Maya Brooks (C-0002)MCO · mailbox2026-10-08Follow up
Follow-up required for Maya Brooks (C-0002).
CH-047 · Ready to send · 2026-10-08
Open client activity →Clarification remains open. A reply does not close a chart finding.
Team update · Maya Brooks (C-0002)Team · asana2026-10-08Not posted
Team update recorded; not posted for Maya Brooks (C-0002).
CH-005 · Team note · 2026-10-08
Open client activity →This update is recorded only. Nothing was posted.
Needs a clarification · Maya Brooks (C-0002)MCO · mailbox2026-10-08Follow up
Clarification requires follow-up for Maya Brooks (C-0002).
CH-004 · Came in · 2026-10-08
Open client activity →Clarification remains open. A reply does not close a chart finding.
Confirmation of receipt · Maya Brooks (C-0002)MCO · mailbox2026-10-08Cataloged
Confirmation of receipt for Maya Brooks (C-0002).
CH-003 · Came in · 2026-10-08
Open client activity →Receipt cataloged. Chart findings keep their own resolution evidence.